New Changes and Updates to Travel and Procard Usage

If you need further information about any of these changes please feel free to contact either Deborah Bastani or Clark Graves with your questions.

Procard Updates

1. The current Procard approval form is no longer needed but the Procard user must provide the following to the cardholder, via email:

a. Account number, title and PI for project being charged (PI will be added to the approval flow)

b. Description of the item(s) and the benefit to the project (Very Important)

c. Photocopy or picture of the receipt MUST be attached to the email

2. Each individual cardholder is responsible for inputting the information for Procard charges

Changes to UK Travel Policies

Additional changes to UK Travel Policies have been made regarding Mileage Calculation, Trip Hours and per diem. Clark Graves has provided this Powerpoint on Travel/Procard Updates that describes those changes.

1. Mileage Calculation – MUST use mileage calculator within Concur

2. Trip Hours – MUST put in the appropriate hours for your trip, this is used to calculate per diem

3. 1st and last day per diem – 75% of daily rate

4. Day Travel per diem – 75% of daily rate if the trip is greater than 50 miles one way and 12 hrs in length

5. Comments Section – This section is VERY important to describe travel activates (some have been returned)

6. Approval Process – Traveler – Supervisor – Business Officer – Other if needed

7. Process for personal travel

More Helpful Information

Concur Travel & Expense Management

Updated Business Policies and Procedures

UK BP5-1: Reimbursement of Travel Expense

Concur Quick Reference Guides

Andrew’s Video on Travel Reimbursement


For Student Employees