procard purchasing

• Are there sufficient funds in the grant to make the purchase? (direct current expenses, consultants, capital equipment, etc.)
• If needed, check with business office to ensure vendor is approved
• Complete a Jotform, including the justification field which must be filled out with an explanation of the research purpose/benefit to the grant
• Select the purchase type
• Select the PI for approval
• Software purchases now require preapproval – click here
• Please verify who the cardholder is. Bastani is the cardholder for all Travel/registration-related purchases.
• A routed Jotform is required before the purchase is made

types of purchases

• Sales Tax Exempt Form
• Procard <$5,000
• Work with KTC Business Office for the following:
• Purchase Order >$5,000
• Sole Source Procurement <$100,000, RFP >$100,000
• Personal Services Contract <$10,000 one page PSC contract form, >$10,000 standard UK PSC document

Process for Making Purchases on a Grant