1. Prior to travel, complete a preapproval with an estimate of travel expenses in Concur including a justification and account number (if using more than one account number add that information to the notes section and allocate expenses accordingly).

2. If purchasing airfare, complete a Jotform prior to purchasing. Use Bastani’s card for all travel/registration purchases.

3. After travel, when submitting for reimbursement utilize the Concur preapproval to complete expense report. Attach receipts for expenses greater than $75. Include an agenda if travel was to a conference or related meeting, then adjust per diem reimbursement if meals were provided.

4. When a traveler chooses to drive a personal vehicle or a rental car over 500 miles one-way to the UK business destination, a cost comparison (Air versus Auto Travel Expense Form) must be submitted with the travel expense report comparing the airfare cost for business-only travel and the auto travel related costs. 

5. Andrew’s Video on Travel Reimbursement

6. Travel Guide

7. Sales Tax Exempt Form

8. Sales Tax Reciprocity

uk travel policies and guides

1. Travel Services

2. Travel Resources and Training

3. Travel Expense Policy

4. Travel Policies 

5. UK BP5-1: Reimbursement of Travel Expense 

6. Updated Business Policies and Procedures 

7. Concur Travel and Expense Management 

8. Concur Quick Reference Guides